- QuickBooks Online vs Desktop: Which Is Right for You in ?
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Both platforms are on our list of the best small business accounting software. QuickBooks Online is our top recommendation, whereas QuickBooks Desktop is our leading desktop accounting program. It also integrates with third-party payment processors, allowing your customers to pay their invoices online. Businesses that prefer cloud-based accounting: You can access QuickBooks Online from any computer or mobile device connected to the internet, making it easy to share data with your accountant.
Ecommerce businesses: QuickBooks Online integrates seamlessly with many ecommerce platforms and has a robust inventory management feature, making it our top-recommended ecommerce accounting software. Businesses with multiple users: You should consider QuickBooks Online if you need to provide access to your books to more than one person, such as a tax professional and even an outside accountant.
With QuickBooks Desktop, you have to pay additional fees if you need extra users. Read our QuickBooks Online review for an in-depth look at the software. Visit QuickBooks Online. Find more to love about this platform by checking out our QuickBooks Desktop Premier review. Visit QuickBooks Desktop. For example, in Desktop Premier, you can only use one class per location to track account balances, whereas in Online Plus, you can track your income and expenses across multiple locations.
Another notable difference we found in the project accounting category is that you cannot compare estimated to actual project costs in Online Plus. With Desktop Premier, you can compare your estimated costs to your actual expenses and revenue. QuickBooks Online offers four plans, each with a set number of users while QuickBooks Desktop is available as a yearly subscription with an additional cost per user.
If you prefer QuickBooks Desktop, read our comparison of QuickBooks Desktop products to help you pick the right version.
A big advantage of QuickBooks Online is its calculation of sales tax based on the customer address. While both platforms can manage inventory, QuickBooks Desktop takes it one step further by allowing you to create inventory assemblies, which is useful for manufacturing companies.
QuickBooks Online generally is easier to use than QuickBooks Desktop as it has a more streamlined user interface. Customer, vendor, and account details can be viewed by clicking on the left menu bar.
For instance, customer details, including what they owe you, can be viewed by clicking on Sales and then Customers. QuickBooks Desktop offers a multitude of ways to navigate, but the easiest way for beginners is through the home page. Vendor, customer, or employee details can be viewed by clicking on the appropriate tab while transactions can be initiated by clicking on the corresponding icon. The home page displays the most essential functions, including Vendors , Customers , Employees , and Banking.
Remote access and collaborate with 1 to 3 concurrent users. Each unique user requires a license. Each license sold separately. Show More. Follow Us In Real Time twitter facebook linkedin. Close extra sharing options. How to find it: From the top right, on the menu bar, select Discovery Hub.
Features: Simply a preview of new features included with the release of QuickBooks Desktop Plus How to find it: Users will only be able to install QuickBooks Desktop on computers running bit Windows. To confirm the successful installation of bit, launch QuickBooks Desktop. Using a Windows keyboard, select the F2 key. The Product Information window displays. Features: This means that QuickBooks Desktop is quicker. This enhanced bit power helps the software to stay compliant with modern operating system standards and helps maintain third-party integrations by using a preferred developer infrastructure.
Optionally, from a displayed vendor bill, select Schedule Online Payment from the top right of the main ribbon. Note: If paying a vendor bill with a payment type that includes a separate processing fee, QuickBooks will create a vendor named Melio, and these charges will be added as a vendor bill. As the charges are deducted from your funding source, QuickBooks will record the fee bill as paid.
Optionally, on demand, users can select Sync Online Bill Payments from the menu bar to sync these details with the QuickBooks Company file. Features: Users can schedule vendor payments online from within QuickBooks. Assign a specific day for the payment to be processed and sent. QuickBooks users can choose to pay their vendor bills by ACH, debit or credit card. Separately, they can choose how their vendor will receive the payment — as a deposit in their bank account ACH or as a paper check.
Vendor payment details are securely recorded with Melio and not in the QuickBooks Desktop Company file. Once the payment is processed, QuickBooks marks the bill as paid, for visual confirmation. Take a look at this video on how to pay bills online with QuickBooks Desktop.
Features: Users can manage cash flow by defining a customizable approval process for vendor bills received. They can delegate accounts payable tasks backed by an established bill approval process before a vendor bill can be processed for payment. The dashboard organizes those bills that require specific approval before being paid.
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